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Thursday, 20 December 2012 04:34

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As you will observe from the duties and functions assigned ,this Ministry, newly created in April 2010, is expected to introduce public management reforms to provide a better, efficient, more people- friendly and transparent public services.

We will be very pleased to receive comments/observations and suggestions on how to improve the public services.

You can write to us, fax us or email to us (Please use the below form) with your comments and suggestions.
We seek and appreciate your cooperation.



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Udaya Kasthuriratne R.M.S.B. Ratnayaka
S. Sumith De Silva H.G.A. Prabath Samarasinghe
T.M.Tharaka Lakmal Tennekoon K.S.R.P. Perera
R.M. Jayathilake S.P. Kandanearachchi
J. Darshana Ashoka Kumara C.S. Rathnayake
Susil Hiranthaka Liyanarachchi Chithral Benildus Fernando
B.W. Susil Premarathne Chaminda Nelson Rathnayaka
S.M. Rajapaksha Nilanka Rochani Wijayanayake
R.Manohara Sri Tillakawardana
Anupa Maliboda W.J.J. Kularathna
S. Liyanage D.M.S. Lakshitha Bandara Jayaratna
Gamini Hettiarachchi Anil Herath
Jeevani Nisansala Wijayawardana H.J.M. Dinosha Jayasundera
Ajith Dhammika Perera Deepani Perera
Ruwan M. Samarakkody Kapila Ariyadarshana Silva
Mahesh Amarasiri Meditha Diluk Karunatillaka
M. Mahroof Waruna Padmasiri
M.A. Nandasiri V.K. Nanayakkara
J.A.A.S. Ranasinghe Nishantha Mallawaarachchi
Rauff Reffai L.H.R. Sepala
Rangitha Lakmini Balasuriya S.H. Liyanage
I.V. Sahan P. Wijesena Gamini Kudaliyanage
Saman Kulasuriya H.G.S.S. Ekanayake
W. Anura Saliya Peiris A.B. Leelasena
R.A.D. Hemachandra Ranathunga H.A. Ranjith
A.W. Jayantha Chandrasena Mahinda Moragolle
Kumudu Abeyweera P.D. Jayaweera
K.U. Pushpakumara Y.P. Samarasinghe
O.M. Kithsiri De Silva Y.A.D.S.K. Wikramasinghe
Deepthi Lamahewa Nelsan Jasin Wijenayake
P.H.S. Amarasinghe Thilak Ananda Gamage
P.D. Hemamalie Dias Gunatilake K. Dhamitha Sandaruwan
Kanishka Weeramunda Chandana Gunawardane
B.D.W.K. Karunarathna
Dilani Dasanthi Meegahapola Chandana Senaratne
Gihan Silva P.J.P.N. Fernando
A.W.M. Amila Sanjeevani Senanayake
R.M.C. Ratnayaka Ranjith Clarence Perera
Thusitha Thilak Devendra P.W. Seneviratne
B.L. Sumith Prabha Nishantha  G.D. Theja Dharmaratne















Friday, 21 December 2012 06:40

Areas of Experise

Written by
Trainer (1-20) Consultant (21-50) 
Development of Attitude 1 BPR/ICT Solutions 21
Lateral Thinking/ Problem Solving 2 Introducing Bench Marking/ Best Practices 22
Customer Care/ Clients Satisfaction 3 ICT Applications 23
Team Building 4 Software Development 24
Motivation 5 Developing Corporate Plans 25
Goal Setting 6 Application of Balance Score Card 26
Learning Change Management 7 Development of KPIs 27
Understanding KPI/ Corporate Planning 8 Enterprise Resource Planning (ERP) 28
Performance Management 9 Process re-engineering 29
Understanding Innovation & Creativity 10 Application of Productivity Techniques 30
Understanding Performance Appraisal 11 Work Study 31
Development of Leadership Qualities 12 Development of Performance Appraisal Systems 32
Understanding Balance Scorecard 13 Managing for Development Results 33
Communicating effectively 14 Practicing Governance 34
Personality Development 15 Career Guidance/ Councelling/ Coaching 35
Understanding Modern Planning Techniques 16 Development of Service Standards 36
Learning Strategic Management 17 Office Systems Development 37
Learning Productivity Techniques 18 Human Resource Planning 38
Revisiting Clients/ Citizen Charter  39
ERP Application of Innovation & Creativity 40
Functional Review  51 Quality Management System Development 41

  Click here to view individual consultants with areas of consultancy 

Friday, 21 December 2012 06:25

Re-Engineering Units

Written by


Re-Engineering Units


As per the instructions/orders issued by the Secretary to the President by his letter No. PCMD/AD/2/1/1/26 dated 9th April 2012 to the Secretaries of Ministries, Provincial Chief Secretaries, Department Heads, Heads of Authorities and Statutory Bodies based on the speech  delivered by HE the President on 02nd April 2012 at the Temple Trees to public officers and the letterNo. PCMD/3/9 dated 09th April 2012 of the Secretary to the President addressed to all Secretaries of ministries with copies to all the Chief Secretaries of Provinces, instructions have been given to establish and implement Re-engineering Units at every Ministry for a period of six months commencing from June 2012 as an initial step to re-engineer public services.



Accordingly, I propose to establish “Re-engineering Units” at all government institutions (such as Ministries/Departments/Statutory Bodies/Local Authorities/ District Secretaries / Divisional Secretaries with a staff exceeding 25 officers/ regional offices of other government institutions, etc.) and to transform them as “Management Reform Cells” at the end of the six-month period.


The Secretary of the Ministry shall act as the Chairman of the Re-engineering Unit of the Ministry and an Additional Secretary shall be the Convener of the Re-engineering Unit. The head of the institution should be the Chairman of the Re-engineering Unit of other institutions and a second layer officer of the institution shall be the Convener. Members of the Re-engineering Unit membership should be limited to 7 to 9 members and the convener of the Management Reform Cell, the Chief Innovation Officer and Productivity Promotion Officer shall be the other members.

A six-month Action Plan for re-engineering the public services provided by the institutions should be prepared before 15th June 2012 and arrangements made to reach a copy of the same to the Presidential Secretariat and the Ministry of Public Management Reforms.

The Instruction documents issued by the Ministry of Public Management Reforms and the National Administrative Reforms Council (NARC) on the establishment and implementation of the Management Reforms Cells can be downloaded by accessing the MRC via the Development Programs on to the web site of this Ministry ‍ or directly through the web page‍


Other related documents


  • Letter of Secretary to the President – 25/09/2009   
  • Letter of Director General/NARC – 26/11/2009
  • Role of Management Reforms Cells
  • Compliance Sheet to report the progres



Friday, 21 December 2012 06:21


Written by


Friday, 21 December 2012 06:14

Functional and work processes review

Written by


Recent Activities


Review of Functions and Processes of Selected Public Sector Institutions



The development policy frameworks of the government of Sri Lanka based on Mahinda Chintana-Vision for the future underlines the importance of performance in the provision and delivery of development services. A fresh look needs to be taken to ascertain the vision and mission of the existing set up of the public institutions to fall in line with the new demands. Also the need for fresh look at the supply of the people’s needs in a better way. There, it is seen that the operational efficiency and program effectiveness are interrelated.
The Administrative Reforms Committee that functioned in 2004/2005 period has carried out a functional review through the Management Reforms Cells (MRCs).  However, these MRCs ceased to function and now they are being revitalized.
It has been decided to carry out the review in selected Institutions including Ministries, Department and a sample of Provincial Councils. This will be carried out within a time frame of 18 months in three cycles. In each cycle 20 Institutions will be reviewed.
The MRCs will carry out the first stage of review while the independent reviews will be done with the help and guidance of an external resource person selected for the purpose. The 2nd or the independent review will be an in-depth analysis of the issues and problems and identification of solutions to those issues.
As per the Cabinet Decision on conduct of Functional and Work Processes Review in Government Organizations dated 23.02.2011 a Project Proposal has been prepared and submitted for the approval of General Treasury. This proposal includes inter-alia the methodology, time frame, deliverables and payment procedure for the external resource persons.
The review process commenced in October 2011. The required funds for the project were made available under Ministry votes of 2011 and 2012. The first cycle in carried out on a pilot basis and will be completed in March/April 2012. 
A Review Steering Committee is proposed in the Functional and Work Process Review proposal. This committee will be responsible for overseeing the entire process and provide required guide lines to conduct the review including monitoring the project activities.


Final List of Public Institutions & Resource Persons Assigned
Ministry of Public Management Reforms - Download


In each cycle the ERPs are required to complete 18 deliverables


The following chart is depicts the current situation of each institution under review and the
deliverables completed on a given date - Download


Specimen Application to apply the External Resource Persons to Conduct the Functional &
Work Processes Review - Download



Friday, 21 December 2012 05:40

Amending SMs and SORs

Written by

Amending Service Minutes and Schemes of Recruitments as per PA Circular No


At the Cabinet Meeting held on 23rd February 2011, a detailed discussion had taken place on dissatisfaction created among the public servants as a result of delaying the amendments to the Service Minutes (SMs) and Schemes of Recruitment (SORs) by following the instruction given in the public Administration circular No 6/2006, dated 25th April 2006 on “Restructuring of Public Service Salaries based on Budget Proposals 2006”. In view of expediting these amendments several letters issued by the respective authorities including National Salaries and Cadre Commission letter number NSCC/1/GP/5 of 21.01.2011 and the Ministry of Public Administration and Home Affairs bearing number EST-2/POLCY/03/0763 of 28.02.2011, and finally by the letter of the Secretary to the President bearing number E&O/AC/3/3/1 of 05th April 2011. Even though, this particular PA Circular and its subsequent amendments were issued a couple of years back, and several instruction letters were issued by the respective authorities other than the salary conversions of the public servants, little work has been done on amending the existing SMs  and SORs.


In view of eliminating difficulties faced by the public servants and accelerating the Government decision to implement new salary structure with effect from 01.01.2006 as stated in the Budget speech 2006, the Cabinet has taken the following decision.


  1. The Ministry of Public Management Reforms should monitor and coordinate action taken by the relevant institutions/ authorities to have the Service Minutes and Schemes of Recruitment of all categories of employees in the Public Sector amended in terms of PA Circular No 06/2006 of 25.04.2006 and send a quarterly progress report to the Cabinet.
  2. All Ministries should forward a copy each of the draft Service Minute of the relevant categories of employees in institutions under their purview, to the Ministry of Public Management Reforms to facilitate monitoring referred to in (i) above, when forwarding same to the relevant government agencies. Further it was emphasized that all Ministries and institutions under their preview should extend their cooperation to the Ministry of Public Management Reforms in dealing with this matter. In the process of making amendments to SMs and SORs the Ministry of Public Administration and Home Affairs, the National Salaries and Cadre Commission, and the Department of Management Services need to play a joint and leading role, while all Ministries should initiate actions to amend the relevant SMs and SORs with the assistance of key officials of the Departments and Statutory Bodies coming under the purview of such Ministries. As the Ministry of Public Management Reforms has been assigned the task of submitting quarterly progress reports to the Cabinet, monitoring and coordinating the actions taken by the relevant institutions/authorities, all the Secretaries of Ministries have instructed to extend their cooperation to the Ministry of Public Management Reforms to expedite the amendment process of SORs and SMs.



Related documents

  1. Agenda of the Workshop for amending SMs & SORs - 13th May 2011
  2. Decisions taken at the workshop held on 13/05/2011
  3. Agenda of the Workshop for amending SMs & SORs - 07th June 2011
  4. Agenda of the Workshop for amending SMs & SORs - 14th June 2011
  5. Agenda of the Workshop for amending SMs & SORs - 21st June 2011
  6. Details of Coordinating Officer’s and Trained PMAS Officers
  7. Approved Scheme of Recruitment
  8. Reporting the Progress of Amending Service Minutes and SORs as per the PA Circular
    06/2006 - Format A  /  Format B


Performance Appraisal System for Government Institutions introduced by
National Salaries & Cadre Commission

(Please leave your comments to This email address is being protected from spambots. You need JavaScript enabled to view it. in this regard)



  • Guide Lines -Performance Appraisal Form for Public Servant1 – Download
  • Guide Lines -Performance Appraisal – Download
  • Performance Agreement Ministry & Institution – Download
  • Application Form II – Download

Progress on preparation of SMs and SORs

Formats A & B for Reporting the Progress of Amending Service Minutes and SORs as per the
PA Circular 06/2006






Friday, 21 December 2012 05:09


Written by

Establishment of Management Reform Cells

Management Reform Cells (MRCs) can be best described as a tool of participatory
management intended to effect management reforms needed to upgrading the efficiency
and productivity of Public Institutions, in order to ensure delivery of efficient, timely and
people friendly public service. At the moment MRCs have been established in most
ministries and organizations coming under them and they are functioning well.


While establishing new MRCs, all the Secretaries in Ministries have been directed to follow
the guidelines given by Director General, National Administrative Reforms Council in his
letter of November 26, 2009. As per the above guidelines most Ministries have appointed a
Secretary/Convener of the Ministry’s MRC and informed this Ministry by giving his/her particulars.


Related Documents


  • Circular No: 01/09 dated June 12, 2009 addressed to all Secretaries of Ministries bySecretary to the President giving an introduction to the National Administrative ReformsCouncil (NARC) appointed by His Excellency the President to effect Administrative Reformsin the Public Sector.
  • Letter of Secretary to the President’s dated September 25, 2009 addressed to all Secretaries
    of Ministries in regard to establishment of Network of Management Reform Cells (MRCs) in
  • Role of MRCs (Sinhal) / (English)
  • Compliance sheet to report the progress of establishing MRCs
  • Action Plan for year 2011 (Sinhala) / (English) prepared at the workshop held on 12th May
    2011 at Distance Learning Center Ltd at SLIDA
  • Report of the MRC workshop held on 08/03/2011 - Download
  • Report of the MRC workshop held on 12/05/2011 - Download
  • The next meeting for MRC conveners is scheduled for 26th July 2011 at DLC at SLIDA
    premises. View the Agenda.
  • Report of the MRC workshop held on 26/07/2011 - Download
  • Minutes of the MRC workshop held on 20/09/2011 - Download
  • First workshop in Year 2012 to MRC conveners and CIOs was held on 27th January 2012from 9.00 am onwards at the Centre for Banking Studies at No.58, Sri Jayawardenepura Mawatha, Rajagiriya.
  • Minutes of the workshop held on 27/01/2012 - Download
  • Presentation done by Mr. Shivagnanasothi - Download
  • Presentation done by Mr. Chulananda Perera (Controller General of Immigration & Emigration) at the workshop for heads of Institutions and institutional MRC Conveners on 29/03/2012 - Download
  • Specimen Action Plan for Institutional MRCs - 2012
  • Minutes of Workshop for Conveners/Secretaries of Ministry MRCs held on 21st June 2012 at DLC - Download
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What’s New

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30 June 2012 Applications are called from suitable qualified Public/Private... Read more
Hon. Navin Dissanayake, the Minister of Public Management Reforms met Hon.... Read more
12 June 2012 Functional and Work Processes Review is now in the last stage... Read more
10 May 2012 Some of the Public Organizations have obtained ISO 9000 Quality... Read more
28 February 2012 The ceremonial opening of the District Skills Development... Read more
19 January 2012 07th Committee meeting on expediting the amending process of... Read more
13 January 2012 Pre-Induction Training Program under the theme “Getting... Read more
11 January 2012 Applications are invited from interested public officers for... Read more
14 December 2011 1. Advertisement Publish in Dinamina 14-12-2011 2. Terms... Read more
17 October 2011 The launching ceremony of Functional & Work Processes... Read more
12 October 2011 The fourth workshop for Secretaries/Conveners of management... Read more
28 September 2011 A co-ordination workshop has been organized by the... Read more

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